John Hay Library -- Reproduction and Publication Fee Schedules

» Photocopy Fee Schedule
» Microfilm Fee Schedule
» Photography Fee Schedule
» Digital Imaging Fee Schedule
» Publication Fee Schedule

All duplication requests require completion of an Application to Reproduce Special Collections Material which exists in two versions, one for manuscripts and one for non-manuscripts. If a copy is to be published in any format, an Application to Publish must be completed as well.

Photocopy Fee Schedule:  
Please note:  Large or complicated orders may incur an additional preparation fee of $15.00 per 100 pages.

On-Site Users:



Brown or Debit Card

Copies from manuscripts


Brown or Debit Card

Copies from microforms



Off-Site Users:



+ Postage & handling

Copies from microforms


+ Postage & handling

Copies from manuscripts


+ Postage & handling

Postage & Handling:

1 - 10 pages



11 - 50 pages



51 - 75 pages



76 - 100 pages


Researchers will be limited to 100 photocopies from a manuscript collection per academic year. Researchers are encouraged to use their own digital cameras for large orders.

International surcharge



Microfilm Fee Schedule:
Please note: It takes 8-10 weeks to microfilm a title and 2-3 weeks to duplicate an existing microfilm reel.


Per opening (usually 2 facing pages)


Minimum charge for newly filmed items, up to 150 frames (or 300 normal-sized pages); charge thereafter is $ .50 per frame.


Positive microfilm from existing negative


These fees include postage to U.S. destinations.
International surcharge: $5.00

Note: It is possible to convert microfilm into paper copy through the 'copyflo' process which is available at these New England Companies:
-- Microimage III, 196A Elm Street, Everett. MA 02149; 617-394-0036
-- OmniSys Corp., 211 Second Avenue, Waltham, MA 02154; 508-684-1234

Photography Fee Schedule:
The library utilizes the services of several local photographers to provide publication quality reproductions in traditional photographic formats (black & white glossies, color transparencies, slides). Fees vary depending on the nature of the material, the chosen photographer's fee schedule and the desired turnaround time.  Normal turnaround time is 6-12 weeks.  Rush service may be available for a 100% surcharge.

All photographic orders must be approved by a member of the curatorial staff or the Coordinator of Reader Services. Choice of photographer is at the discretion of the library. The Library retains all negatives; color transparencies remain the property of the library and must be returned after use. 

Digital Imaging Fee Schedule:
Images are delivered on a zip disk or CD-ROM; images under 10MB may be e-mailed.  Requests for more than five images are handled on a case by case basis. To request this service use the Request for Digital Imaging or Request for CDI Digital Imaging (rare or oversize material) forms.

Brown University User, 1-5 images

No Charge

Brown University User, 6 + images

$5.00 per image

Non- Brown User

$10.00 per image

Zip disk





$5.00 minimum

Publication Fee Schedule:
An Application to Publish Special Collections Material must be completed and approved if reproductions are to be published in any format.

Non-profit/Scholarly use

No charge

Commercial Use:

First image


Additional images, same order




Facsimile publication

Fee negotiable
$100.00 minimum/facsimile

Film, video, or broadcast

$100.00 first image
$50.00 additional images

Web page only


Web page to accompany printed
publication (surcharge)