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John Hay Library

Reproduction Fee Schedules

All duplication requests require completion of an Application to Reproduce Special Collections Material which exists in two versions, one for manuscripts and one for non-manuscripts. If a copy is to be published in any format, an Application to Publish must be completed as well.

Photocopy Fee Schedule:  

Please note:  Large or complicated orders may incur an additional preparation fee of $15.00 per 100 pages. There is no charge for on-site copying.

Off-Site Users:



+ Postage & handling

Copies from microforms


+ Postage & handling

Copies from manuscripts


+ Postage & handling

Postage & Handling:

1 - 10 pages



11 - 50 pages



51 - 75 pages



76 - 100 pages


Researchers will be limited to 100 photocopies from a manuscript collection per academic year. Researchers are encouraged to use their own digital cameras for large orders.

International surcharge



Microfilm Fee Schedule:

Please note: It takes 8-10 weeks to microfilm a title and 2-3 weeks to duplicate an existing microfilm reel.


Per opening (usually 2 facing pages)


Minimum charge for newly filmed items, up to 150 frames (or 300 normal-sized pages); charge thereafter is $ .50 per frame.


Positive microfilm from existing negative


These fees include postage to U.S. destinations.
International surcharge: $5.00

Note: It is possible to convert microfilm into paper copy through the 'copyflo' process which is available at these New England Companies:
-- Microimage III, 196A Elm Street, Everett. MA 02149; 617-394-0036
-- OmniSys Corp., 211 Second Avenue, Waltham, MA 02154; 508-684-1234

Digital Imaging Fee Schedule:
Images are delivered electronically or on CD-ROM. Requests for more than five images are handled on a case by case basis. To request this service use the Request for Digital Imaging or Request for Digital Production Services Digital Imaging (rare or oversize material) forms.

Brown University User, 1-5 images

No Charge

Brown University User, 6 + images

$5.00 per image

Non- Brown User

$10.00 per image




$5.00 minimum

Publication Fee Schedule:
An Application to Publish Special Collections Material must be completed and approved if reproductions are to be published in any format. The John Hay Library no longer charges publication fees.