{"id":5500,"date":"2020-06-02T10:13:06","date_gmt":"2020-06-02T14:13:06","guid":{"rendered":"https:\/\/library.brown.edu\/info\/?page_id=5500"},"modified":"2021-11-12T15:25:10","modified_gmt":"2021-11-12T20:25:10","slug":"records-management","status":"publish","type":"page","link":"https:\/\/library.brown.edu\/info\/collections\/archives\/records-management\/","title":{"rendered":"Records Management at Brown"},"content":{"rendered":"\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-28f84493 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:66.66%\">\n<p><\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>John Hay Library, Brown University Archives<\/strong><\/h3>\n\n\n\n<p>Brown has implemented a records management program to provide systematic retention of its important documents. This program addresses both the maintenance of non-current records for specific periods of time to meet Brown&#8217;s legal and fiduciary responsibilities, as well as permanent retention of those documents of historical importance to the institution.<\/p>\n\n\n\n<p>Brown&#8217;s records management program provides several benefits:<\/p>\n\n\n\n<ul class=\"square wp-block-list\"><li>Reduction of duplicated efforts from one administrative unit of the organization to another<\/li><li>Systematic segregation of records having significant legal or operational value from those having permanent value to the institution<\/li><li>Alleviation of storage space problems throughout the organization<\/li><li>Monetary savings to the institution<\/li><\/ul>\n\n\n\n<p>The following documents lay out the policy and supporting guidelines for records management at Brown.<\/p>\n\n\n\n<ul class=\"square wp-block-list\"><li><a href=\"https:\/\/library.brown.edu\/info\/collections\/archives\/records-policy\/\">Institutional Records Policy<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/collections\/archives\/recmgt_guide_instrec.php\">Guidelines for Managing Institutional Records<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/collections\/archives\/recmgt_guide_elecrec.php\">Guidelines for Managing Electronic Records<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/info\/collections\/archives\/records-glossary\/\">Institutional Records Glossary<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/collections\/archives\/policy.php#guidelines\">Guidelines for Transfer of Records to the Archives<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/collections\/archives\/policy.php#digfiles\">Guidelines for Transfer of Digital Files to the Archives<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/info\/collections\/archives\/records-management-committee\/\">About the Data, Privacy, Compliance, and Records Management Committee<\/a><\/li><\/ul>\n\n\n\n<p><a href=\"https:\/\/library.brown.edu\/collections\/archives\/index.php\">Return to University Archives<\/a><br><a href=\"https:\/\/library.brown.edu\/collections\/index.php\">Return to Library Collections<\/a><\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:33.33%\">\n<h2 class=\"wp-block-heading\">Records Management Links<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/library.brown.edu\/info\/collections\/archives\/records-management\/\">Records Management at Brown<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/info\/collections\/archives\/records-policy\/\">Institutional Records Policy<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/info\/collections\/archives\/record-retention-schedule\/\">University Record Retention Schedule<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/info\/collections\/archives\/records-management-committee\/\">About Data, Privacy, Compliance, and the Records Management Committee<\/a><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Guidelines<\/h2>\n\n\n\n<ul class=\"wp-block-list\"><li><a href=\"https:\/\/library.brown.edu\/collections\/archives\/recmgt_guide_instrec.php\">Guidelines for Managing Institutional Records<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/collections\/archives\/recmgt_guide_elecrec.php\">Guidelines for Managing Electronic Records<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/info\/collections\/archives\/records-glossary\/\">Institutional Records Glossary<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/collections\/archives\/policy.php#guidelines\">Guidelines for Transfer of Records to the Archives<\/a><\/li><li><a href=\"https:\/\/library.brown.edu\/collections\/archives\/policy.php#digfiles\">Guidelines for Transfer of Digital Files to the Archives<\/a><\/li><\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Records Management Toolbox<\/h2>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"200\" height=\"74\" src=\"https:\/\/library.brown.edu\/info\/wp-content\/uploads\/2021\/09\/baptistsm-2.jpg\" alt=\"Brown University Historical Image\" class=\"wp-image-6793\" srcset=\"https:\/\/library.brown.edu\/info\/wp-content\/uploads\/2021\/09\/baptistsm-2.jpg 200w, https:\/\/library.brown.edu\/info\/wp-content\/uploads\/2021\/09\/baptistsm-2-100x37.jpg 100w, https:\/\/library.brown.edu\/info\/wp-content\/uploads\/2021\/09\/baptistsm-2-150x56.jpg 150w\" sizes=\"auto, (max-width: 200px) 100vw, 200px\" \/><\/figure>\n\n\n\n<p>University Archives is located in the<br><a href=\"https:\/\/library.brown.edu\/hay\/index.php\">John Hay Library<\/a>.<\/p>\n\n\n\n<p>For information contact:<br><a href=\"mailto:archives@brown.edu\">archives@brown.edu<\/a><br>(401) 863-2148<\/p>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>John Hay Library, Brown University Archives Brown has implemented a records management program to provide systematic retention of its important documents. This program addresses both the maintenance of non-current records for specific periods of time to meet Brown&#8217;s legal and fiduciary responsibilities, as well as permanent retention of those documents of historical importance to the <a href=\"https:\/\/library.brown.edu\/info\/collections\/archives\/records-management\/\" class=\"more-link\">&#8230;<span class=\"screen-reader-text\">  Records Management at Brown<\/span><\/a><\/p>\n","protected":false},"author":5,"featured_media":0,"parent":3740,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"template-full-width-no-menu.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-5500","page","type-page","status-publish","hentry"],"acf":[],"_links":{"self":[{"href":"https:\/\/library.brown.edu\/info\/wp-json\/wp\/v2\/pages\/5500","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/library.brown.edu\/info\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/library.brown.edu\/info\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/library.brown.edu\/info\/wp-json\/wp\/v2\/users\/5"}],"replies":[{"embeddable":true,"href":"https:\/\/library.brown.edu\/info\/wp-json\/wp\/v2\/comments?post=5500"}],"version-history":[{"count":33,"href":"https:\/\/library.brown.edu\/info\/wp-json\/wp\/v2\/pages\/5500\/revisions"}],"predecessor-version":[{"id":7219,"href":"https:\/\/library.brown.edu\/info\/wp-json\/wp\/v2\/pages\/5500\/revisions\/7219"}],"up":[{"embeddable":true,"href":"https:\/\/library.brown.edu\/info\/wp-json\/wp\/v2\/pages\/3740"}],"wp:attachment":[{"href":"https:\/\/library.brown.edu\/info\/wp-json\/wp\/v2\/media?parent=5500"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}