Center for Digital Scholarship

This document describes the spaces overseen by CDS, as well as the guidelines and policies that govern them.

As is the case with all parts of the Handbook, this is a living document in which changes are encouraged as our practices mature and develop. This is version 2024.1

Contents

• DSL scheduling guidelines

Patrick Ma Digital Scholarship Lab (DSL) Scheduling Guidelines

The Patrick Ma Digital Scholarship Lab at the Rockefeller Library (room 137) is intended for activities that are central to the Library’s academic mission. 

1. What can the DSL be used for?

Scheduling priority will be given to requests (roughly) in this order:

1. Classes that bear credit for the Digital Humanities Doctoral Certificate
2. High-profile Library events
3. DH Salons and formal CDS events
4. Courses, individual class sessions, workshops, and academic conferences that make full use of the room’s technology and are led by
   1. Library staff
   2. Brown faculty, staff, and students outside of the Library
   3. Individuals outside of Brown with whom we partner, such as Providence Public Schools
5. Events and large meetings co-hosted by the Library with a campus or community partner
6. Events and large meetings by key Brown University administrative units, especially in the Offices of the Corporation, President, Provost, and Institutional Equity and Diversity
7. Library staff meetings that are not well suited to other spaces, such as the Admin Conference Room or Hecker Training Center 
8. Approved meetings and events hosted by Brown faculty, staff, and students that do not include catering or facilities orders, or that require tech support
9. All other requests

2. Who can access and schedule the DSL?

• All Library staff should have swipe card access to the DSL.
• All Library staff who lead or organize events and programs outlined in section 1 above 

may directly schedule the DSL for classes, workshops, conferences, and large meetings, following the guidelines outlined in section 3 below.

• All Library staff who lead or organize events and programs outlined in section 1 above should have edit-access to the Lib Rock DSL 137 Google calendar.

3. Guidelines for scheduling the DSL

• Library staff may directly schedule the DSL for classes, workshops, conferences, and large meetings that they or another Library staff member will lead through the Gmail calendar, with the exception of recurring, semester-long classes.
  • Any recurring events, defined as more than three sessions for a particular program or project in one semester, should be cleared with the Director of CDS in advance.
• ALL requests for recurring, semester-long instructional use of the DSL must be made through the DSL Class Request Form , and will be approved by the Director of CDS. In order to accommodate a full slate of Library instruction in digital humanities, recurring, semester-long classes will be limited to two per semester, including classes led by Library instructors. 
• Requests to schedule a class of any duration in the DSL by individuals external to the Library should be made through the DSL Class Request Form .
• Scheduling CLASSES AND MEETINGS on behalf of someone outside the Library:
  • For 1 – 2 classes and meetings, the DSL can be scheduled by members of the event team and Library leaders including heads, directors, AULs, the Deputy UL, and the UL.
  • For 3+ classes and meetings, please contact the Director of CDS. 

ALL requests to use the DSL for an EVENT must be made through a member of the event team. Email them directly or fill out the Event Request Form .